Thursday, September 24, 2009

Plan for Tonight

Hi, Gang!


I'm sending this to a smaller group of us - just wanted to run some stuff by you for tomorrow night. I talked to Patt from the CP03 today and she gave us some suggestions:

-Make it clear to Stephen Sykes (and whomever he brings with him) that this is our meeting. Introduce him, and let him know that he has 20-25 minutes max to present, followed by 30 minutes of Q & A.

-Make it clear (I can do this) that when his portion is done, we will close his involvement in the meeting and continue on to our own business. We can do our own business from 8 - 9.

-Before he speaks, set up some ground rules (I can do this) such as: we will let him finish before we ask questions, people wanting to ask questions should raise their hands, introduce ourselves and wait to be acknowledged before speaking, etc.

-We have asked Stephen to bring hard or electronic copies of information for people that cannot stay the whole time. We've also asked him only to talk about the Pump Station - not other aspects of the pipeline project.

Here are a few things we need to do (if you agree!) - and I was wondering if each of us could volunteer to do one:

-Patt suggested recording the meeting. Does someone (Angie?) have a tape recorder or video recorder they can bring and operate during the meeting?

-Can someone bring a "sign in sheet" for attendees and extra pens and paper. We might also want a section that says "special expertise" if it is a lawyer signing in, or an environmental specialist, etc.

-We need to collect $$ and pay $18 an hour BEFORE we arrive at the room at 7 PM on Thursday evening. If we are there 2 - 1/2 hours that would be $45.

-We are using an overhead projector (old school) that Garden Home is loaning us. Does anyone have access to plastic sheets (one or two) and some sharpies?

-Would anyone volunteer to copy the site plan onto velum (plastic) at Kinkos so we can put it on the overhead projector and show people? I have it here at my house...

-Would a tech-savy person be willing to visit: www.blogspot.com and set up a name (it's free! and easy I've heard) so we can direct our group to one site in the future. Even if we don't have the blog ready, we can tell everyone at the meeting where to go for information and to be part of our group.

Anyone have other thoughts/agenda ideas for the meeting?

Thanks for reading again!!!!!

Jen : )

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